Make a PDF from Word without pretending the text is still text
A visual copy
Word to PDF is the right job when someone needs to see the page and cannot open a .docx. It lays the file out in the browser and draws each page as an image. The sample delivery note’s lines “Ship by Friday” and “Include the packing list” should appear if the preview showed them. Searching the PDF for those phrases may fail, because the words are paint. A font the browser cannot draw is replaced, and the line breaks can move. Comments and tracked changes are not a review appendix. If the recipient must search, copy, or feed the PDF to another system as text, export from Word on a computer that has the fonts, or send the .docx.
The conversion does not upload the .docx to NexTool. If the preview cannot be built, it stops. Open the PDF next to the Word file and compare a heading, a table, and the last line. A wrong preview becomes a wrong PDF. Fix the .docx rather than hoping the export will repair a layout the browser could not draw. Only .docx files up to 20 MB are accepted. Pasted scans stay pictures. This is not OCR.
Size afterward
A PDF made of page images can be large. Compress can shrink it by redrawing those images again, which can soften the text a second time. Do that only after the first PDF already looks right, and keep the .docx so you can export again at a higher fidelity if the shrink goes too far. Do not chain conversions until the original is the only sharp copy you have left. The compress guide is the place to decide whether smaller is worth the damage.
Check the sentences the recipient will read
Export from Word to PDF and open the PDF before you send it. The sample note says “Ship by Friday.” and “Include the packing list.” Those lines are the kind of sentence to hunt for in your own file: a date, a name, a figure. If a font was substituted, the line may wrap onto an extra page or collide with a table. Fix that in the .docx and export again. Do not tell the recipient they can search the PDF if the pages are pictures of the preview. Say it is a visual copy. If they must edit, send the .docx. The document is unpacked and drawn in this browser. NexTool does not upload it to build the PDF and does not keep either file. A later pass through PDF compress will soften the picture, so only do that when the mail limit requires it and you have looked again.
Delete the earlier PDF
Print or zoom one page before you call the export done. A heading that collided with a table in the preview will collide in the PDF, because the PDF is that preview. Fix the .docx, export again, and delete the earlier PDF so you do not attach the wrong one. The site will not remind you which download was last.